Our client is a US facility repair and maintenance company. Many jobs need a quote before work can start, and quotes get stuck when nobody follows up. They need a dependable administrative assistant who keeps every quote moving until it is approved or closed.
What you'll do
- Follow up with technicians and subcontractors to get pricing, photos and scope details for quotes
- Put together clear, accurate quotes and submit them to clients and client portals
- Follow up with clients on submitted quotes until they are approved, rejected or revised
- Track every open quote and its next follow-up date in a spreadsheet or system
- Let the coordinator know as soon as a quote is approved so the job can be scheduled
- Help with general admin: documents, emails, data entry and filing
What you need
- Strong written English and good phone skills
- Very organized and persistent. You follow up without being reminded
- Experience in administration, office support, quoting, estimating or customer service
- Good with Excel or Google Sheets, email and web portals
- Accurate with numbers and details
- Reliable computer, stable internet, a headset and a quiet place to work
- Able to work full-time, Monday to Friday, 8am–5pm or 9am–6pm US Eastern, with a 1-hour lunch
- A short introduction video (1–2 minutes) telling us why you are a good fit for this job. Required. Applications without a video will not be reviewed.
Nice to have
- Experience with quotes or estimates in construction, maintenance or trades
- Experience with ServiceChannel, Corrigo or similar client portals
How it works
Labor Doctor handles the hiring. We interview you by video first, and if you're a good fit we introduce you to the company. You never pay a fee to apply, interview or get hired.
How to apply
Fill in the form below, or email your resume to office@labordoctor.com with the subject line "Remote Quote Follow-Up Administrative Assistant". In your email, tell us:
- A link to your 1–2 minute introduction video explaining why you're a good fit for this job (required). Upload it to YouTube (unlisted), Google Drive or Loom and paste the link.
- Your country and which schedule you can work: 8am–5pm or 9am–6pm US Eastern
- Your experience related to this role
Or apply right here: